5. Make Requests for Information

Making a request for information through both SAR and FOI procedures is straightforward.

Subject Access Request

To make an SAR write to the data-controller An organisation that holds information about a person. In relation to school files, the school holding the file is the data-controller setting out the request. Include the signed Forms of Authority of the young person or a person with parental responsibility.

Set out a list of records you are want and provide a date which you have calculated as the deadline for request. This should be one calendar month after the date of the request. However, even within this time limit the data-controller An organisation that holds information about a person. In relation to school files, the school holding the file is the data-controller must act without undue delay.

For maintained schools A school that is funded by and under the control of the local authority A borough, county or city council that has responsibility for providing education to children in their area. . there is a separate right of access under the education regulations, which gives the deadline for release of the school file as 15 school days. This right is not as far reaching as an SAR, because an SAR can get you more than is on a school file. However, for the purpose of getting the file quickly, it can be helpful to use whichever deadline comes soonest.

Freedom of Information

FOIs are more difficult to draft because public bodies can reject them if they would be too burdensome to fulfil. This means you need to make questions broad enough to cover all the information you want, but not so broad that they cost too much to fulfil. They should be clear to ensure that they can be easily understood and you will recieve the information you need. 


Once you have made an SAR or FOI, go to the next step.

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